LYNX VISION clients are government departments, law enforcement agencies, corporate organisations and built environment professionals who want to ensure they have access to the technical knowledge and support to enable them to achieve their objectives and future plans for Closed Circuit Television (CCTV) deployment.  A client who employs LYNX VISION to consult on CCTV implementation is assured of engaging competent technical support to progress specific areas of work, gained through our independence, experience and applied lessons learnt from previous projects.

LYNX VISION CCTV Consultancy service provides a focussed address of project stages which form the lifecycle of a successfully implemented Closed Circuit Television (CCTV) project which can include one or all of the project stages detailed below: -

Evaluation

Many of our clients have been using CCTV before we are engaged. Their systems may be old, obsolete, no longer fit for purpose or in need of upgrade, repair or replacement. Unlike a new build project in the built environment where new systems are designed to address business objectives, existing real estate and the legacy systems installed within often forms a small part of an organisations overall security strategy which increases the importance of continued review of an organisations operational requirements (OR) for Closed Circuit Television (CCTV) operation.

At evaluation stage, LYNX VISION CCTV Consultant will first provide an independent review of the existing system, providing a thorough audit of all camera positions and the control room(s) display, control, recording and resilience systems. SGW will then prepare a dilapidation report for the client, providing an independent review of each system and a thorough options appraisal for possible improvements and how to leverage performance from existing legacy systems without necessarily replacing the complete system.

LYNX VISION CCTV audit and dilapidation survey will include: -

  • Visual inspection of all equipment
  • Assess the CCTV systems Inventory, schematic and line diagrams
  • Assess the CCTV system network topology and bandwidth requirements
  • Site Plans and Operational Requirements (OR) conformance
  • System user audit
  • Assessment of Operation and Maintenance Manuals. Has the incumbent CCTV maintainer updated ‘As Fitted’ drawings as the system has evolved over time?
  • Are CCTV operators suitably trained with the provision of easy to follows user instructions?
  • Does the system have sufficient resilience UPS and Battery Backup provision?
  • Does the system have a database and what is its integrity?
  • Are the software operating systems up-to-date with latest manufacturer release versions installed?
  • Inspection and maintenance on security and access control hardware
  • Inspection and maintenance on digital surveillance hardware
  • Inspection and maintenance on analytic system
  • Provision of Inspection and Test Reports
  • Integration options between various security systems

Feasibility

The investment in any new system or upgrade of an existing system often requires a robust business case presented to senior management to justify expenditure and how CCTV will play an important role in an organisation overall safety and security strategy.

Our feasibility services is designed to provide our client with a clear and concise address of the business case surrounding implementation, expansion or upgrade of CCTV surveillance systems.

Examples of LYNX VISION previous CCTV feasibility study briefs includes: -

  • Drawing on research findings and best practice, provide an overview of the national perspective relating to the value of public surveillance CCTV at the time of commission, in the context of contributing to reducing crime and disorder on Council Estates and recommend whether the service should continue to form part of the clients core business.
  • Evaluate the strengths and weaknesses of the service by examining in – house and CCTV contractor data, working practices, reports and other documentation, interviewing relevant client stakeholders and project sponsors, representatives of partner agencies and by carrying out site visits as appropriate. 
  • Based on evaluation findings and in consideration of the aims of the service, make recommendations on opportunities for income generation from provision of CCTV monitoring services to other agencies and expansion of the service generally based on future service charging of tenants and leaseholders.
  • Conduct a full technical evaluation of the business case, to provide project plans, costs of infrastructure and equipment and assessment whether these were deliverable and met the aims of the service review.
  • Review the service infrastructure, cameras, control room layout and equipment etc. and recommended interim changes where possible to achieve standardisation across all sites and a better quality service at low cost (quick wins).

CCTV Strategy

Development of a CCTV strategy is crucial to ensure any system is designed, operated and managed effectively and efficiently.
A robust CCTV strategy from LYNX VISION will often comprise of: -

  • A developed set of operational requirements which are agreed by all project stakeholders. An Operational Requirement (OR) is a statement of needs based upon a systematic assessment of each site.
  • Administration – Who is to administer the system, where, how and why?
  • Objectives of the scheme? – Why is CCTV being used and how does it integrate to the wider security or process control application of the site
  • What is the purpose of the CCTV system?
  • How can performance be measured? What key performance indicators (KPI’s) will be relevant to the system and its operation?
  • Will the performance achieve your expectations?

CCTV Design Development

CCTV Design Development is the first phase of determining the scope for a new CCTV system. SGW provides stakeholder consultation, site survey support, documentation and budgetary guidance to allow our client’s the ability to make an informed decision relating to proceeding to the procurement phase for a CCTV project. 

At CCTV Design Development Phase, LYNX VISION will: -

  • Provide a CCTV impact assessment
  • Provide a computer aided design (CAD) generated site plan drawing showing proposed exterior camera positions
  • Provide computer aided design (CAD) generated individual floor plan drawings showing proposed camera positions
  • Provide an outline description of the proposed system
  • Provide a statement of perceived project risks, legislative matters which may apply and planning constraints and address of how any risks or constraints may be overcome
  • Engage with suitable system vendors to obtain validated quotations for budgetary purposes
  • Provide a budgetary estimate of costs and options appraisal for stakeholder approval

Detailed Design of CCTV Systems 

At CCTV Detailed Design Phase, LYNX VISION will: -

  • Provide a computer aided design (CAD) generated proposed system schematic diagram
  • Provide a computer aided design (CAD) generated floor level riser diagram
  • Provide a computer aided design (CAD) generated network topography drawing
  • Provide a computer aided design (CAD) generated artists impression and floor plan layout for the proposed control room(s)
  • Provide a detailed statement of requirements
  • Provide a project plan and programme of works

Tender Action – CCTV Systems

At CCTV tender action phase, LYNX VISION will: -

Assist the client to prepare appropriate KPI’s for vendor selection. This can be in the form of technical questions and a scoring mechanism for a project pre-qualification questionnaire

  • Prepare a performance based or detailed design based specification (subject to each client’s actual procurement requirements)
  • Prepare a pricing schedule document or bill of quantities for completion by the bidding contractor
  • Suggest and adopt a model form of contract for the procurement of the CCTV system (‘E.G. JCT minor works with contractor design or IEE MF1/5’)
  • Issue tender action schematics, site plan, floor plan, riser and control room layout drawings which have been developed and approved following completion of the detailed design phase
  • Conduct a bidders briefing conference / site inspection on behalf of the client
  • Support the client to respond to technical clarifications / requests for information
  • Technically and if required, financially evaluate tender submissions received
  • Provide a tender evaluation report and recommendation for shortlisting of bidder(s)
  • Support the client at a shortlisted bidder presentation
  • Contribute to stakeholder input and review of the shortlisted bidders presentation outcome
  • Make final recommendation for contractor appointment

Project Management

LYNX VISION are independent and competent to suitably represent the interests of the client for the duration of any CCTV system installation to ensure the project is delivered by the relevant contractor on time with minimum disruption to the working environment and to tendered budget.

Once our client has reached a decision to appoint a contractor to install a CCTV system, LYNX VISION are competent and experienced to assist with the project management of the installation to ensure conformance with the pre-agreed project specification and bid package programme. At CCTV project management phase, LYNX VISION will: - 

Conduct a pre-contract meeting management, agenda’s, co-ordination and circulation of minutes

  • Conduct on site project meetings at pre-determined intervals, to which all interested parties will be invited, but will be attended by the CCTV contractor and project manager at a minimum. Issue meeting minutes which shall be produced by our project manager and distributed to all stakeholders in a timely manner
  • Conduct an on-site walk around and inspection every week and possibly on site overseeing of certain tasks such as CAT scanning where applicable.
  • Conduct on site liaison with client team and health & safety meetings, permit requests, etc.
  • Prepare meeting minutes and engage in stakeholder and contractor communication
  • Conduct off-site witnessing of factory tests and trials

Snagging & Witness Testing

LYNX VISION have engineers trained to BTEC professional standard in CCTV and Access Control. We have our own in house calibrated test equipment to assist with non-emotional witness testing and authorising engineer services on behalf of our clients.

LYNX VISION can test video signals from cameras to ensure correct set up, utilise bar generators to ensure correct monitor configuration, utilise Rotakin testing to ensure CCTV operational requirements have been achieved and test the CCTV network considering bandwidth budgets specified against actual throughput of a network achieved within the installation.

At CCTV snagging and witness testing phase, LYNX VISION will: - 

Initial system inspections and production of snagging lists

  • Certification of contractor interim and other payment claims
  • Issue of practical completion certificate to contractor once the client receives ‘beneficial use’ of the system
  •  Re-inspection after snagging has been rectified
  •  On site system trials and acceptance
  •  Reading and checking of as installed manuals and drawings
  •  Other tasks not listed above but required on an as and when basis to enable successful project completion
  •  Witnessing commissioning on selective and random basis (Day & Night Tests Required)
  •  Review of O&M Manuals and Record Drawings (2 submissions duration one day each review)
  • Issue of final handover certificate to contractor